The Honorable Sue Wolfgang
The responsibilities of the Clerk of the City include the following:
- Manages city records;
- Maintains and updates the city’s LaserFiche™ web link which provides primary public access to records of Carmel’s Boards, Commission and Departments;
- Serves as the Clerk to the City Council and Board of Public Works and Safety. This includes, but is not limited to, public notification of all meetings, preparing agendas, transmitting paperless packets, recording meeting proceedings and maintaining custody of city records;
- Provides the service of Public Notaries at no charge.
- Serves as the Clerk of Carmel City Court. This incudes, but is not limited to, overseeing daily operation of the court office, balancing and reconciling daily receipts for deposit, preparing periodic reports detailing court collections and disbursements and preparing court expenditure and revenue reports for the Indiana State Court Administrator;
- Collects and processes payments for court fines and costs;
- Assists the general public regarding payment of court fines and costs.
Citizens may view or photocopy the following public information at the Clerk of the City's office during business hours:
- Contracts between the City and vendors
- Minutes of all public meetings conducted by
the Board of Public Works and Safety and the City Council
- Agendas for City Council and Board of Public Works and Safety Meetings
- Copies of ordinances, resolutions, etc.
- All financial data including revenues, expenditures, debt obligations and budgetary data
There are several employees within the department that are Public Notaries who are available to the public at no charge.
LaserFiche™ is a searchable database of public records maintained by the Clerk Treasurer's office. It is available to any citizen who is interested in researching any transaction, ordinance or other legal document involving the city, dating back as far as the 1890's. Every new document is scanned and uploaded upon execution. LaserFiche™ was implemented in 2000. It is not a perfect system. If it is overloaded, browsers will receive cryptic error messages and should try again later. Due to the enormous volume of information, it also takes a while to get the hang of where to look for documents and it is helpful to have a docket number when searching for ordinances and a parcel number when searching for real estate information.